Job vacancy Administrative Officer (1 Position)

Founded in 1992 by Jean-François Harvey, the Montreal based Harvey Law Group (HLG) has maintained a presence throughout Asia, South America, and the Middle East since early beginnings. Today it has evolved into a leading multinational immigration and business law firm that has developed a worldwide reputation of excellence by providing sophisticated legal representation to businesses and individuals. With offices in Montreal, Paris, Hong Kong, Ho Chi Minh City, Bangkok, Phnom Penh, etc., along with a regional and international network, HLG has an extensive team that can provide exceptional support to a diverse global clientele.

Registered as a law office in Cambodia since 2023, Harvey Law Office has provided legal services and introduced immigration and investment programs from different countries including USA, Canada, Australia, France, Portugal, Grenada, Dominica, etc. to various clients in Cambodia. As part of the expansion of our operations, we are looking forward to welcoming competent and dynamic candidates to join our professional and multicultural team and meet new challenges.

We are now looking for qualified candidate to fulfill the position below:

Working conditions

• Contract duration: 1 year renewable;
• Probation period: 3 months;
• Working time: from Monday to Friday, 8 hours/day;
• Workplace: Phnom Penh, Cambodia
• Salary: negotiable based on candidate’s profile;
• Bonus on performance: according to Company’s policy;
• Social insurance, health insurance, annual leave: according to Cambodia’s labor regulations;
• Dynamic, professional, friendly and multicultural working environment;
• Professional training and guidance.

As a member of the Administrative team of HLG Cambodia, you will work with Cambodian and international colleagues from all departments in Phnom Penh office as well as other offices in the world. Your main duties will be:

Duties

• Welcome guests with smiles and hospitality; inform the due colleague accordingly;
• Receive and transfer phone calls to the right persons; support colleagues in making phone calls when necessary;
• Send, receive and distribute emails, mails, documents, packages;
• Update Phnom Penh office’s working schedule;
• Follow up weekly timesheets of Phnom Penh team members;
• Make sure the office is always clean and tidy, office equipment and stationery always in good condition and ready for use;
• Supervise staff from service providers coming for temporary tasks (cleaner, technicians, delivery men, etc.);
• Coordinate with the office building for relevant matters (delivery, pest control, maintenance, repair, etc.);
• Make travel arrangements (visas, flight tickets, hotel rooms, cars, etc.);
• Perform basic accounting tasks;
• Translate documents into Khmer/English when required;
• Support colleagues in administrative and customer service tasks;
• Support Processing and Legal teams in collecting and managing clients’ files, and in communicating with clients when necessary;
• Participate in Company’s general activities such as seminars, events, etc.;
• Perform other tasks as assigned.

Requirements

• Cambodian female from 22 to 28 years old;
• Good appearance, smiling face, gentle voice;
• Good command of English in order to communicate efficiently, both verbally and in writing (emails & text messages), with foreign guests and colleagues;
• Professional manners with excellent communication skills;
• Basic computer skills;
• Organized, multitasking, flexible, eager to learn, hard-working, efficient, dynamic;
• Educational level: Bachelor Degree;
• Experience in a similar position is not required but will be an asset. Priority will be given to candidates who are comfortable with an international environment;
• Ability to work both independently and in a team.