Job vacancy Assistant

We are now looking for qualified candidate to fulfill the position below:

Grade: G4

Contractual Arrangement: Fixed-term appointment

Contract Duration (Years, Months, Days): 2 Years

Primary Location: Cambodia-Phnom Penh

Organization: WP_KHM Cambodia

OBJECTIVES OF THE PROGRAMME

To promote technical cooperation, stimulate interest in and coordinate support towards health development, based on global and regional strategies and WHO guidelines.

Duties

• Under the general supervision of the Programme & Administrative Officer, the incumbent performs the following functions:
• Screens and routes incoming mail, documents and reports to the supervisor with full background information and forwarding to the staff concerned.
• Takes/transcribes non-technical and technical correspondence, reports, etc. from dictation, tapes and manuscripts, using word-processing equipment, ensuring grammatical accuracy, conformity with procedural instructions and format; drafts correspondence on routine matters on own initiative or from brief instructions, types statements, reports, studies, including statistical tables, etc. from manuscripts using a word processing equipment.
• To screen and receive visitors and telephone calls with tact, discretion, making appointments, answering queries and/or redirecting visitors and callers with diplomacy and courtesy, obtaining background information on the purpose of appointments.
• Maintains correspondence logs, office records, filing and reference systems on various subjects.
• To maintain, in close collaboration with colleagues, the work area filing system, and to maintain files for the professional staff members supported, obtaining relevant information as required.
• Provides support in the arrangements for meetings, workshops and training courses, including preparation of related files.
• Provides secretarial and clerical support to professional staff, visiting staff and consultants as and when required.
• To use the Enterprise Resource Planning system (ERP); initiate actions and contracts as instructed.9. Performs other related duties as required.

Requirements

• Education
• Essential: Completion of secondary school or equivalent. Secretarial training an advantage.
• Desirable: Bachelor's degree in administration, secretarial or related studies
• Experience
• Essential: At least three years of relevant experience in secretarial and clerical work.
• Desirable: Office experience, preferably including some experience in the UN system or international organization.
• Skills
• Thorough knowledge of office procedures.
• Ability to draft routine correspondence.
• Training in-office procedures and in the use of standard office software such as MS Word, Excel, PowerPoint, and standard internet applications.
• Training in Oracle-based or other ERP systems an asset.
• Ability to work harmoniously as a member of a team, adapt to diverse educational and cultural backgrounds and maintain high standards of personal conduct.
• Use of Language Skills
• Essential: Expert knowledge of English. Expert knowledge of Local language.
• Other Considerations:
• Experience in Oracle-based or other ERP systems
• The work is performed in a typically normal office environment.